Employer Compliance • Employment Eligibility Verification

Employer Compliance • Employment Eligibility Verification

The U.S. government has become aggressive in promoting a culture of compliance. Mistakes in completing the I-9 form can result in hefty fines and government sanctions. Having a good I-9 compliance plan saves time, money, and resources. The Madrid Crost Law Group will ensure that employers comply with the I-9 requirements and do not accidentally engage in discriminatory practices that may expose them to the risk of penalties and other sanctions.

 

The MadridCrost I-9 Legal Audit
Services Offered 

 

Basic Services
  • Comprehensive advice on I-9 issues
  • Review of new I-9s
  • Review of previously completed I-9s
    • report on outcome of review
    • report on types of errors made
    • analysis of percentage of violation
    • remedial action recommendation
  • I-9 retention monitoring
Comprehensive Services
  • Basic Services (see above), plus-
  • Thorough review of company’s
    • existing I-9 practices
    • employee profile
    • locations and type of business
    • FAR requirements for federal contractors
    • use of independent contractors
    • previous I-9 violations
    • receipt of social security no-match letter
    • encounters with federal agencies
  • Preparation of I-9 compliance plan and policies
  • Semi-annual training of HR personnel and designated compliance officer
  • Annual review with and training of key personnel

The Engagement Process

  1. The Madrid Crost I-9 legal audit process starts with a thorough evaluation of the employer’s compliance policies, practices and requirements.
  2. Madrid Crost and the client will execute an engagement agreement setting out a detailed scope of services to be rendered by the law firm.
  3. The engagement is valid for one year and renewable annually thereafter, unless a different timeframe is agreed upon.
  4. To maximize the benefits of an I-9 legal audit, Madrid Crost offers electronic I-9 solutions through a certified provider.

At Madrid Crost, we treat sensitive information with utmost confidentiality.  Madrid Crost lawyers aim to promote efficiency and work for the best interest of employers with I-9 legal questions.

The I-9 Form and List of Acceptable Documents 

Click here to access the most current I-9 form (electronic ‘fillable’ version).
Click here to see the list of acceptable documents.

List A – Documents that establish both identity and employment authorization
List B – Documents that establish identity; it must be accompanied with acceptable evidence of eligibility contained in List C.
List C – Documents that establish employment authorization

What are the minimum legal requirements for electronic I-9s?
  • Electronic I-9 systems are generally preferred to make it easier for employers to manage the entire process.
  • Reverification that is generally automated decreases liability for failing to update an employee’s I-9.
  • This also reduces the risk of identity theft as there are generally more security systems to protect employees’ privacy.

Call Madrid Crost Law Group today at (312) 857-0857 to find out how we can help you.